Frequently asked questions

Whether you’re planning a wedding, corporate function, community event, private celebration, or something else, here’s everything you need to know about hosting your event at Sabina River Farm.

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Guest numbers & suitability

  • Total venue capacity is 300.

    For seated weddings and events, we can seat 200 people in the Main Hall or 300 on the lawn.

    Presentation capacity inside the Main Hall depends on staging and layout. We’ll work with you to configure the space.

  • Yes. We have several options for more intimate gatherings.

  • No. Our pricing is tiered by guest count, offering flexibility for both smaller and larger events.

Accommodation

  • No onsite accommodation, but there are excellent options nearby in Busselton. We’re happy to recommend local stays.

  • Camping and glamping are not currently available onsite.

Food & beverages

  • Our preferred caterer is Supper Road.

    You’re welcome to bring in an alternative caterer; they must be fully self-contained, as we do not have a commercial kitchen on-site.

    Food trucks are welcome for relaxed or festival-style events.

  • We provide RSA-qualified beverage staff for bar service, but we don't provide food service staff.

    It is our policy that any caterer operating at Sabina River Farm provides their own wait staff. This ensures everyone serving food has the appropriate food-handling training and that all food preparation, service and food safety remain under the one business.

  • No commercial kitchen or dishwashing facilities are available. We do have glasswashers for bar service.

  • Crockery and cutlery must be hired externally.

  • We have 20 banquet trestle tables (2.4m L x 1.1m W x 75cm H). They were handmade on-site in early 2026 with premium plywood tops and foldable aluminium legs, making them lightweight and easy to move.

    They are included in the venue hire fee or charged at an additional fee, depending on your venue hire option and when you made your booking.

    They are suitable with or without tablecloths.

  • Chairs must be hired externally. We can recommend trusted local hire companies.

Alcohol & bar service

  • Yes — Sabina is a BYO venue with no corkage fee.

  • Our RSA-certified bar staff will keep the drinks flowing for your event. Info and pricing can be found in our Venue Hire Guides:

    2026-2027

    2027-2028

  • Yes. Standard staffing covers open-and-pour service. Mixed spirits or cocktails requiring preparation may incur additional staffing costs.

  • No. The only exception is wine bottles on tables during a seated meal.

  • We provide:
    – 200 water glasses
    – 200 wine glasses
    – 200 champagne flutes

    Beer glasses are not included. For guest numbers nearing 200, external hire will be required.

  • No — we have one onsite.

  • No — we provide ice.

  • Yes. We can recommend suppliers who deliver cold and buy back unopened stock. Please enquire for details.

  • ‍We operate in accordance with the Responsible Service of Alcohol (RSA) requirements under the WA Liquor Control Act 1988.

    ‍

Music, AV & entertainment

  • In-house sound system includes:

    • Multiple XLR inputs for DJs

    • AUX and Bluetooth connectivity

    • One wireless roving microphone

    Projector, screen and lectern are not provided; however, a wine barrel may be used as an alternative podium.

    External providers are welcome to supply and manage additional AV and sound equipment if required.

  • Yes. DJs must plug into our in-house sound system. Live bands provide their own speakers.

  • Yes. Dancing must remain inside the Main Hall.

  • Midnight on Fridays, Saturdays and nights before public holidays.
    10pm on all other nights.

  • No — fireworks are prohibited.

  • Sparklers are not permitted during fire ban season. When allowed, they must be used on grassed areas only (not indoors or on decking).

    It is the responsibility of the event host or a designated guest to ensure all sparkler wires are collected and removed after use, as they can damage lawn maintenance equipment.

  • Yes, with approval. Residue must be fully cleaned, as it can scratch the timber floorboards.

  • Yes, subject to fire restrictions and approval.

Styling & installations

  • Yes. The festoons in our Main Hall and veranda are included.

  • Yes. Please have your supplier contact us early.

  • Yes. Prior approval required.

  • Approval is required. Only Sabina staff may install items.
    No nailing, screwing, stapling or taping without permission.

Pets

  • Yes, with prior approval.

    Pets must:
    – Be on a lead at all times
    – Be supervised by a dedicated handler
    – Not chase livestock
    – Not be aggressive toward our resident dogs

    Waste must be collected immediately.

Weather & comfort

  • We have flexible indoor options and will guide you through a smooth Plan B if needed.

  • No indoor heating. Four gas heaters are available on the veranda.

  • Fans are provided inside and on the veranda.

    Four white shade umbrellas are available.

    For weddings, we can advise on shaded ceremony spots depending on the season and timing.

    We also allow marquees on the lawn.

Access, logistics & vendors

  • No.

  • Yes, weather permitting.

  • Yes, subject to ground conditions and approval.

  • Times vary depending on event type and availability. Additional access days may be possible.

  • Venue staff manage end-of-night pack-down (depending on booking type). Clients may return the following day to collect personal items, depending on the booking type and availability. Advanced notice will be given.

  • Yes — current public liability insurance must be provided prior to access.

Safety & guest responsibilities

  • No — swimming is strictly prohibited.

  • Yes - we are a family friendly venue. High chairs, baby change facilities and space for breastfeeding are available.

    Children must always be supervised, particularly near the lake. Staff take no responsibility for unsupervised children.

    Underage drinking is strictly prohibited.